How to send a fax is the easiest way to send a fax, online or offline.

Updated 12.6.2019

In today’s day and age, the fax machine might seem like it's fallen behind the technological curve. For personal or office use, you can easily send files through email or other apps—no fax machine required. 

But that doesn't mean that faxing has become obsolete. Not all businesses, organizations, or agencies will accept documents by email. Especially in a corporate setting, fax machines are still commonly used to send and receive large files.

Software-based fax machines can help bridge the gap between the traditional world and the online one—allowing you to send a fax without any additional equipment. Online fax services can allow you to send any document through fax, all from your computer. All you need to do is scan the document, input the fax number, and they’ll take it from there. 

Here's a detailed breakdown of how to send a fax online, so you can start sending documents with ease. 

How Online Faxing Works (and Why It’s So Convenient)  

Faxing has been around for over 150 years, and it's not going away any time soon. A 2017 survey found that 82 percent of businesses still use fax in their offices. The use of fax has even been on the rise over the past few years. 

This process was invented long before the Internet, so it might seem outdated in the 21st century. Using a traditional fax machine, a sender would print documents, scan them, and then send them through the phone line to the recipient, who would then have to scan the document back into its digital format. Along the way, some of the original document quality might be lost. 

Instead of going through this time-intensive process, many offices these days simply use online services like email to accomplish the same tasks. This eliminates any need to keep scanning and uploading documents—they’re sent as digital files and received as digital files. 

But what if you could keep the standard fax system used by so many businesses and organizations, but also harness the benefits of a fast, efficient online service? 

Despite a changing technological world, the fax system is still alive and well, thanks to the industry's flexibility and ability to accommodate new technologies. That’s where online faxing services come in. These services can act as a gateway between the world of faxing and the Internet. If you submit a document online, online faxing services do all the hard work of dialing up the fax machine and sending your document via a telephone line. 

While other services like Microsoft Word might contain applications that allow you to send faxes, they aren’t always easy to use. You’d still need to connect your computer to a phone line—which means you’d need a dial-up fax modem, in addition to a landline telephone connection. Online faxing doesn’t require anything except an internet connection and a device to connect with.

Why You Should Fax Online

Online fax services can help keep you connected to both the traditional world and the modern one. So if you want to send and receive faxes regularly but you’re not committed to the typical fax machine, it’s time to look into how to fax documents online. 

Here are some reasons why you should make the switch. 

1. It Keeps You Safe

No matter what kind of documents you're sending, you never want to expose your personal information. An online fax service can help you safely send your files. These services are completely confidential and can keep your information safe. 

2. It Saves Time and Money

Using an online fax service means you won’t have to waste time operating your fax machine. Uploading and faxing your documents takes only a few minutes. 

You’ll also save on both the cost of paper and the cost of maintenance to keep your fax machine working.

3. It Lets You Fax On the Go

One of the biggest benefits of online fax services is mobility. You can scan documents, convert them to pdfs, and send them as faxes with only a few touches on your phone screen.

4. It Keeps You Connected

In today's technological world, it’s easy to feel lost or overwhelmed with all of the options available. An online fax service simplifies the process, allowing you to manage both your emails and your faxes all from your phone or laptop. 

Online fax services also allow you to reach anywhere in the nation, as well as almost every country across the world.

How to Send a Fax Online: The Basics 

So how do you send a fax online? The process is simple. 

First, scan the document that you want to fax. If you don’t have a scanner available, you can take a picture with your phone and convert it to a PDF. If you already have the original document as a file on your computer, then you’re ready to go.

Next, upload the file or files that you want to send and enter the destination number. If you’d like to add a cover page, you can do so. 

Once your document is in digital form and uploaded to the fax service you plan to use, you can go ahead and send it through. Depending on the service, the cost will vary, but it’s typically between $.25 and $1.00 per page. The whole process takes only a few minutes—making internet faxing as easy as sending an email. Here's a step by step guide:

  1. Click the "Get Started" button to Upload your PDF file or files you want to fax
  2. Enter the destination number.
  3. Select the appropriate options for a coversheet (if you want one).
  4. Send the fax.

With delivery to over 50 countries you can get in, send your fax online without ever leaving your desk.

Click the Get Started button to send your first fax right now.

Simplified Faxing At Your Fingertips

Technology has come a long way since the fax machine was first invented. But faxing is still a crucial part of the way many businesses operate day to day. Without the ability to send faxes, you could miss out on the opportunity to send important documents like invoices, bills, contracts, applications, and more. 

It’s time to leave your fax machine behind and start faxing online—right from the comfort of your desk.Ready to start faxing documents from your computer? Fax Rocket makes it easy to send out a fax—you can use it for any document, at any time, without sacrificing your privacy. No matter what you need, we can send it out immediately. Take a look at our site to upload your documents and send your first fax.